Draw Process

By Mid-May

»      Establish dates for school term 4 of this year and school term 1 of next year
(http://education.qld.gov.au/public_media/calendar/holidays.html)

»      Set the start of the Pre-Christmas season as the Saturday after the start of term 4

»      Set the end of the Pre-Christmas season as the Saturday before the end of term 4

»      Set the start of the Post-Christmas season as the Saturday after the start of term 1

»      Set the end of the Post-Christmas season to be the earlier of the Saturday before the end of term 1 or the last Saturday in March

»      The season cannot extend into April because BCC grounds are unavailable to us after the end of March

»      The aim is to get at least 17 Saturdays of play (with a maximum of 20 Saturdays) across both the Pre-Christmas and Post-Christmas seasons.

»      Propose the mix of 2-day and 1-day games to fit the available dates

»      Send an email to the Management committee to get comments and agreement on the playing dates and the number of Saturdays of play

By End-May

»      Agreement on season dates to be finalised

»      Document the agreed dates

»      Document the playing ages for the season ahead

By Mid-June

»      Establish the draw timetable making sure there is sufficient time to make adjustments to the draw after feedback from clubs.

»      Update the Events section of the website with the draw timetable dates

»      Update the grounds questionnaire

»      Update the club grounds spreadsheets based on responses from last year

Prior to July Delegates Meeting

»      Send the questionnaire letter and a list of aligned grounds to all clubs

»      Clubs to check on the suitability and availability of these grounds for the forthcoming season

August Delegates Meeting (AGM)

»      Deadline for clubs to advise the Draw Committee on the suitability and availability of grounds

»      Clubs requested to provide a contact person for the Pre-Christmas draw process

Morning of the September Management Meeting

»      Clubs to advise the Draw Committee of a contact for the Pre-Christmas draw process

»      Closing date for clubs to submit teams for the Pre-Christmas season

Wednesday after September Management Meeting

»      Setup a new season in MyCricket

»      Setup the Pre-Christmas draw in MyCricket

»      Enter Pre-Christmas teams into MyCricket

»      Validate all available grounds on MyCricket and remove any grounds where clubs have advised that the ground is no longer suitable or available

»      Generate the Pre-Christmas draws

»      Allocate grounds starting at the open age group and work down the age groups

September Delegates Meeting

»      Notify club contacts that the Pre-Christmas draws are available for review

Saturday after September Delegates Meeting

»      Deadline for the clubs to provide feedback on the draft Pre-Christmas draws

Monday after September Delegates Meeting

»      Pre-Christmas draws released on MyCricket and visible on the website

November Delegates Meeting

»      Clubs requested to provide a contact person for the Post-Christmas draw process

Last Saturday of the Pre-Christmas Draw

»      Clubs to advise the Draw Committee of a contact for the Post-Christmas draw process

»      Closing date for clubs to submit teams for the Post-Christmas season

17 Days Before the First Post-Christmas Game

»      Setup the Post-Christmas draw in MyCricket

»      Enter Post-Christmas teams into MyCricket

»      Generate the Post-Christmas draws

»      Allocate grounds starting at the open age group and work down the age groups

12 Days Before the First Post-Christmas Game

»      Notify club contacts that the Post-Christmas draws are available for review

7 Days Before the First Post-Christmas Game

»      Deadline for the clubs to provide feedback on the draft Post-Christmas draws

5 days Before the First Post-Christmas Game

»      Post-Christmas draw released on MyCricket and visible on the website